top of page

LITIGATION SUPPORT TIP OF THE NIGHT

The views expressed in this blog are those of the owner and do not reflect the views or opinions of the owner’s employer. All content provided on this blog is for informational purposes only. The owner of this blog makes no representations as to the accuracy or completeness of any information on this site or found by following any link on this site. The owner will not be liable for any errors or omissions in this information nor for the availability of this information. The owner will not be liable for any losses, injuries, or damages from the display or use of this information. This policy is subject to change at any time. The owner is not an attorney, and nothing posted on this site should be construed as legal advice. Litigation Support Tip of the Night does not provide confirmation that any e-discovery technique or conduct is compliant with legal, regulatory, contractual or ethical requirements.

See my post on Running Regex Searches With a Grep Utility on the ILTA litigation support blog.

New tips for paralegals and litigation support profesionals are posted to this site each week. Click on the blog headings for better detail.

See How-To Videos on my YouTube channel.

Use SUBTOTAL to Run Calculations on Filtered Data

May 9, 2019

A standard Excel formula like SUM will not be updated when a filter is applied to a worksheet.

If you want your calculations for a worksheet to change each time filters are set, use the SUBTOTAL function.

The SUBTOTAL function makes reference to multiple Excel formulas with numerical codes. Code 109 is for the SUM formula; 101 for AVERAGE;104 for MAX; 103 for COUNTA. Follow the code with the full range of data in a column. For example, =SUBTOTAL(109,L2:L22) or =SUBTOTAL(103,L2:L22)

When the user filters the worksheet, only the calculation for the displayed rows will be returned.

bottom of page