BatchGuru - transform metadata in Relativity

BatchGuru from vdiscovery and Nikolai Pozdniakov's Hashtaglegal, is a set of tools to be used in a Relativity workspace which helps you easily transform metadata in existing fields.

If you need to remove email addresses from email metadata to, from, cc, or bcc fields for the purposes of generating output for a document index or privilege log, you can use the 'Remove Email Address' function which creates a new field with the addresses listed with domains deleted, and the email name aliases left in:

You can set it up simply by creating a batch and specifying source and destination fields:

BatchGuru also facilitates the export of native files. Create a new batch using 'Native Exporter' as the data source, and specify a metadata field to be used to designate the filenames:

. . . the output goes to another module in BatchGuru named, 'Native Exporter - Pick Up':

. . . which then links to a zip file containing the exported native files:

This function has limitations because the zip file which is generated is added to the workspace. Multiple exports of large numbers of native files can increase the size of the workspace considerably.

BatchGuru includes many other tools which will allow fields to be split by specified delimiters; generate 'autopreviews' of the first few lines of emails in document lists; and count the number of recipients listed in a single email message. Check out what's possible with it today!

Relativity and AI - aiR for Review

Relativity's latest innovation is aiR for Review, which uses artificial intelligence to not only help find responsive documents, but also to describe why the document is relevant and cite to the parts of the document that make it relevant.

aiR is accessed in the Relativity mass operations menu.

. . . the litigation team enters a case summary using the same type of language you might use in a memorandum to describe the key players and key terms for a matter. A simple 2 to 5 sentence overview of the case should be provided:

The criteria to define exactly what should be regarded as relevant can be given as a description that you would send to another member of your team, rather than a series of keywords or sample documents.

When an individual document is viewed, the user can check a short summary of why it was found to be relevant, associated with the parts of the document that support this finding:

The process still requires a subject matter expert to not only devise the criteria used by aiR, but also to verify the initial results. A team of reviewers has to validate the findings generated by aiR on a statistical sample of the full document set.

When using aiR, Relativity recommends providing information clearly, but also as briefly as possible. The active voice should be used (so, "Mr. Johnson embezzled the bank's funds.", and not, "The bank's funds were embezzled by Mr. Johnson.") and double negatives should not be used. (Don't say, "Johnson can't hardly wait until the deal becomes final."). It is also necessary to avoid the qualifier, "including but not limited to".

Remote Desktop Client Ends with 2023

Heads up to everyone out there that Relativity will discontinue support for Remote Desktop Client at the end of this year. In place of RDC, admins will now rely on the Import/Export application to load documents and metadata and send exports from workspaces.

The Import/Export application includes an Express Transfer function which can process files of more than 20 GB, and can queue multiple import jobs. There is some anxiety among Relativity admins about the demise of RDC. Concerns raised in the Relativity hosted community for admins, include the new application being case sensitive when processing load files [it will error if a load file references an image file in lower case text but the file names are in upper case - RDC was not case sensitive], and the inability to import OCR text into a field other than 'Extracted Text'. Other admins report that Import/Export will often crash when importing large jobs that RDC could handle.

Relativity has reported that it is working on fixing these problems.