Getting the Cost of ECA Down in Relativity

The Tip of the Night for January 3, 2021, discussed Early Case Assessment using the Relativity repository workspace application, which allows data to be hosted at reduced fees, without the full functionality of a standard workspace.

Some RelativityOne tools will remain active in the repository workspace, including structured analytics, dtSearch, and conceptual analytics. However, assisted review [TAR], active learning [CAL}, mass save as PDF operations, and all custom applications will not be enabled.

When a data set is ready to move back to a standard workspace for document view, a saved search should be created which includes all of the documents to be transferred via a Relativity Integration Point.

The cost of Early Case Assessment can be reduced by using links to the standard workspace, rather than by preparing duplicates for the standard workspace. If duplicates are used, Relativity will double bill for the data in the repository workspace, and the standard workspace used for review.

When Relativity Charges Per GB for ECA

In RelativityOne the repository workspace application is installed to convert an existing workspace for the purposes of performing early case assessment. Some RelativityOne workspace options are not available in this ECA mode. The concept is to allow data to be hosted at a reduced cost, while standard document review and production are not necessary. Relativity has a policy of billing per GB if during a single month for a repository workspace any of the following occurs:

- More than 50 million documents are loaded into the workspace.

- More than 10,000 documents are viewed.

- More than 10 users use the workspace. Admins are included in this count.

If the repository workspace application is uninstalled, a per GB charge will be implemented.

Generally, as data is transferred from the repository workspace to the review workspace it will be charged at a full rather than a reduced rate.